How long is email retained in my mailbox?

Faculty / Staff: 

  • All UF Faculty / Staff mailboxes will be assigned the “UF Retention Policy which is currently set to three years. 
  • Email will be deleted from your mailbox three years after being received, unless you save the email to a folder outside of your Inbox. 
  • The three-year retention policy continues to apply to mailboxes of former faculty and staff. 

Student Employees: 

  • Student Employee “Work” mailboxes will be assigned the “UF Retention Policy” which is currently set to three years. 
  • Email will be deleted from your mailbox three years after being received unless you save the email to a folder outside of your Inbox. 
  • The three-year retention policy continues to apply to “work mailboxes” of former student employees. 

Students: 

  • Retention policies are not applied to student mailboxes.  Email will not be automatically deleted while you have access to your account. 
  • Email is not retained once you no longer have access to your mailbox (365 days after graduation or no longer registered for class). 
What folders have email automatically deleted by the retention policy?

The following folders are subject to the default UF Retention Policy”: 

Inbox 

3 years (1095 days) 

Sent Items 

3 years (1095 days) 

Deleted Items 

30 days 

Junk E-mail 

14 days